and proceedings (forms bound up.)

7. Conduct Return Book (press copies).

8. Order Book for instructions to Railway Mail Clerks, in which should be entered the address of each clerk.

9. Book for recording number of miles travelled by Railway Mail Clerks.

10. Record of errors made by Railway Mail Clerks, as shown by labels on packages which they have made up, and which should be forwarded to you by the Mail Clerks or Postmasters by whom opened, as also of other errors made by Railway Mail Clerks reported to you.

11. Record of Mail Contracts.

12. Record of Postmaster's Bonds.

13. Record of dates of expiration of Contract.

14. Variation of Expenditure Book.

15. Record of transfer of offices.

16. Salary Pay List Book.

17. Contractors Pay Book.

18. Book for the Record of Requisitions to the Postmaster General for payment of travelling charges and all other official expenses, with the exception of salaries and Mail Services.

19. Arrears Book.

20. Register of Employés attached to your office, including Railway Mail Clerks in your Division, or under your superintendence. In the book a page should be devoted to each employé, in which should be recorded name, date, and place of birth, religion, class, salary, date of promotion, increase of salary, transfer, suspension, cases in which the employé has received special commendation or censure, date of resignation or removal, or any other particular of which it is desirable a memorandum should be kept.

21. Cash Book for entry of all monies received on P.O. account, with manner of disposal thereof.

22. Money Order Cheque Book.

23. Pass Book in which to record all Registered Letters despatched.

24. Order Book with margin to be used in all cases when an order is given for any article required for official use.

25. Telegraph Books with margin, on which should be recorded copies of all telegraphs sent on official business.

26. Corresponding Offices Book shewing name of Office with which each Office in your Division exchanges direct mails.

27. Book for recording changes in distribution.

28. Book for daily entry of Time Bills on ordinary mail routes.

29. Record of new offices established, of old offices closed, and changes in names of offices.

30. Book for requisitions for printing and stationery, (blank forms bound up.)

31. Guard Book for copies of notices inviting tenders for contracts.

32. Guard Book for Department orders and circulars.

33. Guard Book for Time Bills of Railways, &c.

2.  It is very necessary that entries of all transactions should be promptly made in the books provided for their record. The keeping of memoranda on pieces of paper, or trusting to memory in such matters is very objectionable.

3.  All printing and binding required both by your own office and city or other offices must be done on requisition to the Department, at Ottawa.

4.  Further, all stationery required, both by your own and city or other offices, must be obtained by requisition in the proper form to the Postmaster General. The number of the articles, as shown by the official catalogue, being in all cases given.

IV.

RETURNS TO BE MADE TO THE DEPARTMENT AT OTTAWA.ToC

1.  The Returns required by the Department at Ottawa should be rendered punctually, as follows:

2.  Pay Lists for salaries to be forwarded so as to reach Ottawa not later than the 23rd of each month. Should any fines be imposed or stoppage of pay take place after the list has been despatched, the fact should be communicated to the Postmaster General by telegraph.

In every case in which a new name appears on the pay list, or in which there has been any fine or alteration of salary, the number and date of the letter conveying the Postmaster General's authority therefor must be written at the foot of the list.

3.  Pay Lists for Mail Services, accompanied by the necessary receipts or vouchers, to be transmitted on the last day of each quarter, and to include all services performed during the quarter. If the exact amount due to a contractor cannot be ascertained, the service should be entered in the proper place, and the figures left blank. The voucher in such case should be transmitted to the Accountant as soon afterwards as possible. The figure columns in the pay list should always be added up, and the total entered in ink. The distances entered in the vouchers or receipts for Mail Services should, agree with the distances entered in the variation returns.

4.  Return of Variations in the Mail Service expenditure to be transmitted on the last day of each month, and to include all new contracts and Mail Services, all renewals and transfers of existing contracts, and all variations in Mail Service taking effect during the month.

As cheques are issued to the contractors on the entries in the pay lists and variation returns, it is necessary that they should be correct in every particular, and that both names and figures should be distinctly written.

5.  Return of new Post routes established and of Post routes discontinued to be transmitted not later than the seventh day of each month, and to include all such changes in Mail Services taking effect during the previous month.

6.  Return of New Post Offices established, Post Offices closed, and changes of Names in Post Offices, to be transmitted not later than the seventh day of each month, and to include all operations under this head up to the first day of the month on which the return is sent in, inclusive.

7.  Weekly Journals of Railway Mail Clerks in your Division to be transmitted every Tuesday morning.

8.  Return of Losses of and Abstractions of money and other articles from letters to be transmitted on the first day of each month. This return can be made out from the record of applications for missing letters, and should include all supposed cases of loss and abstraction entered in the record during the month which have not been erased, in accordance with the instructions under the head of "Cases of Loss and Abstraction." Those cases not erased should be consecutively numbered and the number entered[1] in the return. In the event of a letter being reported as lost which is subsequently found, you should state in the next month's return "No.                       reported in the return for the month of                       found;" and erase from your record of applications for lost letters.

9.  Return of transfer of Post Offices to be transmitted by the tenth day of each month, and to include all transfers taking effect up to the first of the month (on which the return is sent in), inclusive.

10.  Journal of Travel and Proceedings not later than six days after the expiration of each month.

11.  Requisition for payment of Miscellaneous expenses to include travelling allowances, telegraph bills, and all outlays, except salaries and contractors' pay, not later than six days after the expiration of each month. Only one requisition should be sent in each month. Each requisition should be numbered